TAKING ON WISCONSIN DEPARTMENT OF TRANSPORTATION DMV’S DIGITAL TRANSFORMATION
OPEX® scanners creatively solve the burgeoning document processing needs within the Department of Transportation
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MAIL AND DOCUMENTS ARE OPENED AND SCANNED ON ONE MACHINE ON A “SAME-DAY” SCHEDULE
REDUCTION IN THE AMOUNT OF PHYSICAL TOUCHES DURING DOCUMENT PROCESSING
OPERATOR INTERVENTION REQUIRED FOR IDENTIFYING TRANSACTION BOUNDARIES
The State of Wisconsin’s Department of Transportation is responsible for planning, building, and maintaining Wisconsin’s highways and interstates and works with local, state, and federal agencies to meet demanding travel needs. Having three regional offices throughout the state, the Wisconsin Department of Transportation was facing modernization of their DMV document process. Their goal was to digitize all incoming documents, and provide real-time, up-front quality control and insights into the process.
The DMV had disparate systems for mail, overnight envelopes, fax or email, drivers license or ID i mages and other correspondence. All of these needed to be integrated into one system. Also to be considered was the impact on current mail center employees. There were issues of transaction integrity due to the multiple times the documents were being handled. The physical distribution of paper by employees was inefficient and time consuming.
TRANSACTION INTEGRITY AND QUALITY CONTROL
DIFFERENT DOCUMENT TYPES REQUIRED A WIDE VARIETY OF SCANNING AND PROCESSING STEPS
SLOW AND INEFFICIENT PROCESSING
With a successful solution in place, OPEX and Naviant® continue to pursue and implement similar projects. The OPEX Falcon® scanners now allow Naviant® to provide a robust solution that is efficient and cost-effective for their clients with large volumes of mixed documents. Naviant® now offers the Falcon® alongside its Enterprise Content Management solutions for high-volume clients looking to benefit from the reduction of document preparation work.
“THE STATE WAS FACING THE TASK OF PROCESSING A WIDE VARIETY OF SCANNING REQUIREMENTS INCLUDING BEING ABLE TO SCAN EVERYTHING FROM A DRIVERS LICENSE, GLOSSY PHOTOGRAPHS AND THE FULL SPECTRUM OF DMV DOCUMENTS. THE GOAL WAS TO RE-TOOL THE PROCESS TO GAIN EFFICIENCY AND ACCURACY.”
-Chris KrauseManaging, Principal Consultant, Naviant, Inc.