Document Imaging Designed to Minimize Prep

Implement New Technology

It has never been more crucial to implement technology that empowers you to stay ahead.  As popularity for remote and hybrid work models rapidly increase and companies face new labor shortages, digital platforms have become a necessity to keep highly valued employees connected to work.  According to a study from Gartner, it’s estimated that in 2022, 53% of the American workforce and 31% of the global workforce will be remote. The agility that digital documents, file sharing, and collaborative platforms provide has overtaken outdated work processes that may have included paper processes and filing systems.

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MOVE TOWARDS A DIGITAL ENVIRONMENT

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Paper, mail, and physical documents remain a part of business challenges. Aside from all the ways we create and share information digitally, it’s estimated that 95% of corporate information exists on paper. Many organizations still have to deal with paper for payments, loans, insurance, transactions, customer service, records, and voting. With all that information recorded on paper, imagine the inefficiencies and time wasted on searching for business-critical information. Employees spend around 19% of their average workweek searching for, and gathering information.

Working digitally allows your business to find and share information quickly, without the need for inter-office mailings or file storage spaces. The overhead expenses of searching through folders and files, the real-estate savings over storing paper, and the scarcity of people in offices has pushed the need for digital operations well beyond just being more competitive. Digitizing your documents enables you to connect remote employees to your organization and maintain business continuity. By implementing automation into your document-driven workflows, your business will be able to improve throughput, save time, and significantly reduce labor.

 

Examine the Problems with Manual Document Prep

If you are in the business of scanning documents, whether for your own company or providing document scanning services, it’s safe to say that you are spending more time prepping documents than actually scanning them. Documents come in all shapes, sizes, and conditions that create difficulty during the scanning process, increasing the amount of time and labor needed to complete a batch, or a group of documents. This is the essence of shifting to Right-Speed™ Scanning in capture processes.

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In typical document scanning setups, the number of preppers far outweighs the amount of scanning operators, especially when challenging or heavily damaged documents are part of what is being prepped. Damaged paper needs to be taped and small documents need to be photocopied to a larger size. Excessive separators being added to documents also increase this effort. Multiple people handling documents poses risk for private information. Lost pages from document movement to and from multiple workstations, is a trouble spot for business that handle private customer information.

 

WHAT IS HIGH-SPEED DOCUMENT SCANNING?

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Designed for efficiency and speed, OPEX,® Gemini document scanners use Right-Speed™ Scanning Technology to handle clean or messy documents at the most efficient speeds with the minimum  document prep required. In traditional scanning workflows, work goes through prep stations to be handled by multiple people before being scanned, requiring a lot of man hours and leading to increased cost per image, which decreases your business’ profitability.

Drastically improving both the efficiency of scanning and document handling, Gemini scanners powered by Right-Speed™ Scanning allow you to significantly reduce your reliance on labor by handling documents with only minimal prep work, transitioning between high and low scanning speeds to handle clean, messy, and imperfect documents. As the work becomes messier, Gemini scanners require less preppers, decreasing cost-per-image, increasing your profitability, and significantly reducing labor costs that eat away at your bottom line.

What is One-Touch Scanning?

One-Touch scanning converts physical documents into digital copies but uses a unique out-of-folder or envelope feed method to process mixed (imperfect, and clean) documents. One-Touch scanning may seem slower than traditional high-speed document scanning, but saves the time spent manually prepping, copying, or repairing documents to speed up the overall document handling process. It’s an effective solution for any organization that handles hundreds or thousands of widely varying documents, including non-profits, insurance companies, hospitals, local government departments, law-firms, and business process outsourcers (BPOs).

Save Time and Labor with One-Touch Scanning

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OPEX Gemini Right-Speed and Falcon® One-Touch document scanners collapse the traditional prep and scan process into one seamless workflow, reducing the need for multiple workstations and scanning devices. With OPEX scanners, you’ll be able to accelerate downstream processes, reduce labor, and save time otherwise spent on manual prep work. OPEX scanners easily handle damaged, fragile, small, thin, and thick documents directly from file folders and envelopes. Documents such as business cards, receipts, and prescription labels are fed directly into OPEX scanners without taping or photocopying.  OPEX Gemini and Falcon scanners automatically identify file folders, envelopes and specific page types as transaction separators. Folder processing allows the capture of indexing information from tab dividers eliminating the need for data entry, saving you time and resources.

Minimize Prep with OPEX® CertainScan® Software

Edit images in real-time or post-scan to the level of your choosing, with OPEX CertainScan® document scanning software. CertainScan software empowers you to correct page orientations, employ color where needed, and clarify visibly damaged documents to create high-quality workflows that speed up information handling downstream. By using robust OPEX software, you’ll be able to minimize document prep, reduce paper feeding and stacking challenges, and avoiding costly rescans. Batch perfection can employ unique business rules to catch errors and enforce correction before the documents ever leave the capture process, and even while documents are still ‘in hand’.

Handle Mail Opening and Scanning on One System

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Designed for document handling operations with mail processing components, the Falcon RED™ document scanner combines One-Touch scanning with automated mail opening and extraction, requiring only one operator to open envelopes and scan the contents. Load incoming mail directly onto the Rapid Extraction Desk™ (RED) to be opened, then feed the contents directly into the scanner without prepping or presorting. With the Falcon RED, you’ll be able to capture high-quality images and indexing information from forms, payments, and correspondence out of the envelope, and digitally sort the transaction contents, saving you time and labor.

IMPROVE SECURITY AND COMPLIANCE

Keeping your organization’s data secure has never been more crucial as technology and process changes continue to evolve. Help improve your security and meet regulations with our highly effective digital transformation tools. OPEX document scanners help to protect sensitive information by limiting the number of people who prep and handle documents. CertainScan software helps you maintain visibility across your operation by enabling access controls and tracking operator interactions with documents, providing end-to-end accountability and auditing control. 

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SOLVE DIGITAL CAPTURE FOR GOVERNMENTS, WITH FADGI

Clean images and accurate, smooth consistent color where text and graphics can be accurately extracted are necessary for any device aspiring to produce FADGI-capable images. The latest advancements for the OPEX Falcon+ scanner series provide the clarity and consistency needed to excel in FADGI and non-FADGI applications..

TO LEARN MORE ABOUT OPEX AND OUR SOLUTIONS FOR DOCUMENT IMAGING, CONTACT US TODAY.

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