Medical Record Scanning & Digitization

DEMAND FOR DIGITAL Patient RECORDS

As the demand for a digital environment grows, more and more healthcare providers are trying to digitize their system to make patient care more effective and information easily accessible. In 2020, more than 89% of all hospitals have implemented electronic health record (EHR) systems. Even though most hospitals are moving towards digitizing health records to improve patient care, the process of capturing those digital records is time-consuming and labor-intensive, increasing operating expenses for healthcare systems. Already overwhelmed and burnt-out by the COVID-19 pandemic, healthcare systems have an influx of records that need to be processed quickly for patients, insurance companies, and billing departments.

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OVERLOADED OPERATIONS

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Discover how the NHS is transforming the patient experience

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Labor shortages, pandemics, tight budgets, increasing expenses, and mountains of patient records. Does this sound familiar? Hospitals, doctors’ offices, and healthcare providers everywhere are faced with more and more challenges to deliver excellent patient care by keeping digital records up to date. Typical medical record scanning workflows require several employees prepping documents in patient files for scanning, needing to repair or photocopy damaged files, orient pages, remove staples, and create separator sheets. In some instances, healthcare institutions may even have rooms or warehouses full of old patient files that need to be searched through to find information.

CAPTURE HIGH-QUALITY IMAGES OF FILES AND X-RAYS WITH OPEX® FALCON+®

Streamline patient care and access information quickly by automating your document-driven processes. The OPEX® Falcon® document scanner is designed to quickly capture high-quality images of healthcare records directly from the file folder using custom workflows, without the need for time-consuming and labor-intensive prep work. Scan documents of nearly any size, thickness, or condition without taping or photocopying. Small papers, like prescription slips and bottle labels, are fed directly into the scanner without resizing. Capture metadata and eliminate manual data entry necessary for indexing and filing digital records. Scan X-rays and 3D objects with an integrated external camera all in one scanning process rather than individual document handling workflows.

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Take your digitization operations to the next level by scanning incoming mail immediately as it’s received. The OPEX Falcon® RED™ document scanner with integrated mail opening and extraction quickly opens mail and presents it to the operator for immediate scanning. No longer handle patient or healthcare provider mail as a separate process.

CAPTURE SUPERIOR IMAGES OF DETERIORATING MEDICAL RECORDS

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OPEX SOLVES THE TOUGHEST CHALLENGES

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Old and aging medical records are typically withered, faded, or yellowed from age. Some records are commonly damaged from water, rodents, and mold, leaving you little information to work with. Recapture faded information from older records using Falcon scanners powered by OPEX CertainScan® document scanning software. Correct and edit image quality by interacting with the software as you scan, making the original content visible again for accurate and up-to-date digital medical records.

REDUCE LABOR AND PREP NEEDS

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Relying on labor alone to scan medical records is costly and inefficient, constricting your already tight budget. Reduce additional labor by collapsing the prepping and scanning steps into one seamless workflow. Falcon document scanners easily process fragile, thin, and damaged documents of nearly any size or thickness, eliminating the need for additional labor to spend time manually correcting and repairing documents. Feed patient folders directly into the scanner to automatically be recognized as transaction separators to differentiate between files, removing the need to create patch and separator sheets.

IMPROVE SECURITY AND COMPLIANCE WITH REGULATIONS

Protecting patient confidentiality and sensitive information from misuse has never been more crucial with technology advancing in the healthcare industry every day. Improve compliance with strict regulations using effective document transformation that makes sense. Falcon document scanners reduce your reliance on labor by requiring only one operator per system. Reduce the number of people handling sensitive information and refocus them to more value-adding tasks. Increase transparency with additional audit trails that log operator interaction with each document.

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ACCELERATE ADMINISTRATIVE PROCESSES

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Reduce operational costs and accelerate administrative processes with Falcon document scanners. Have patient information available to for clinical staff to access the moment they need it. Versatile for nearly any document-driven operation, Falcon document scanners handle insurance claims processing and remittance processing for healthcare providers in addition to medical record scanning. Speed up administrative processes with the ability to eliminate document prep and additional labor.

Streamline your operations and improve patient care with Falcon document scanners. Whether you’re a hospital or primary care practice, you’ll be able to solve existing problems and prepare your operations for the future to continue delivering the care your patients need.

TO LEARN MORE ABOUT OPEX AND OUR SOLUTIONS FOR MEDICAL RECORD SCANNING, CONTACT US TODAY.

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